Scoutless Privacy Policy

Draft for launch review — September 4, 2026. Effective when published as the operative policy at scoutless.app.

This Policy explains how Scoutless handles personal information through https://scoutless.app and its related features. “Scoutless,” “we,” “us,” and “our” mean the operator of the Service under the Scoutless brand. For privacy questions or requests, contact help@scoutless.app.

This Policy covers account information, use of the website and AI features, public competition information processed by Scoutless, and support communications. It does not govern third-party websites or services that operate under their own privacy policies.

Google or Discord handles your provider password; Scoutless does not receive it. The current sign-in feature does not request access to your Gmail inbox or Discord messages. Do not send sensitive personal information, credentials, or private student records in AI prompts or support attachments unless specifically necessary for a support request.

Scout AI sends your question and relevant conversation context, along with retrieved competition data, to DeepSeek’s API to plan and generate responses. Video analysis sends selected match clips and competition context to Google’s Gemini API. Clips can incidentally contain faces, voices, or names from event broadcasts. The intended analysis concerns robots and competition behavior, not facial recognition or identifying spectators.

If you use Scout AI while signed in, conversation history, analysis-batch identifiers, and recently viewed teams are stored in our database so they can follow your account across devices. Guest use on a device keeps that history in local storage until you choose to import it. Local or synced storage does not mean messages stay only with Scoutless: submitted questions and relevant history are transmitted for server-side and AI-provider processing.

Scouting reports and video observations derived from public event material are stored centrally and may be reused and shown to other users. Deleting a local chat does not delete those reports, analysis jobs, provider records, or the original third-party recording. Your private chat history is not intentionally published as a public report.

Google’s handling of prompts, outputs, and media depends on the API service arrangement. Under its paid-service terms, Google does not use prompts and responses to improve its products, but retains certain information for abuse prevention and legal purposes. Under unpaid-service terms, content may be used for product and machine-learning improvement and human review. See the Gemini API terms. Scoutless does not make an unconditional promise that AI-provider data is never retained or used for training.

We disclose information as necessary to:

We do not currently operate a personal-information sales business, targeted advertising program, or cross-context behavioral advertising program. Disclosures to third-party players and providers are still described above; their independent practices are governed by their policies, including Google, Discord, Supabase, and Vimeo.

Scoutless uses browser storage for sessions, chats, and preferences. Sign-in and embedded media providers may use cookies or similar technologies. Third-party players can collect viewing and device information when loaded, even if you do not have an account with them. Blocking cookies or browser storage may prevent sign-in or history from working.

We do not currently change the Service’s behavior in response to legacy “Do Not Track” signals. Where applicable law requires recognition of an opt-out preference signal, we will honor it for covered processing. Our current app does not include a dedicated advertising or cross-site tracking SDK; this does not mean external media and resource providers receive no information. We will obtain consent for nonessential technologies where required by law.

We retain information only as reasonably necessary for the purposes described here, including operating accounts, maintaining useful competition records, responding to requests, preventing abuse, and satisfying legal obligations. Retention depends on the data, purpose, account status, legal requirements, and provider settings.

Provider retention is also governed by the relevant provider’s terms. We cannot delete original recordings or source records controlled by event organizers or other third parties.

You can browse public information without signing in. You can decline to use AI features, delete available local chats, clear browser site data, sign out, and revoke Scoutless access through your sign-in provider. Revoking provider access or signing out does not itself delete your Scoutless account.

Email help@scoutless.app to request access, correction, deletion, or a copy of your personal information. Identify the account or affected Scoutless record and the request; do not send your password. We may request proportionate verification or evidence of authority if you act for someone else. We will respond within applicable legal deadlines and explain any lawful limitation or refusal.

Depending on applicable law, you may also have rights to portability, restrict processing, object to processing, withdraw consent prospectively, use an authorized agent, appeal a refusal, and complain to a data protection authority. We will not unlawfully discriminate against you for exercising a privacy right. To appeal a decision, reply to our response or email the same address with “Privacy appeal” in the subject.

If a public record, image, or report concerns you or a child in your care, include its Scoutless URL and explain the concern. We can review information within our control; correcting the original source may require contacting its publisher.

Scoutless is not intended for children under 13, and we do not knowingly permit them to create accounts or submit personal information. Parents or guardians who believe a child has provided personal information should contact help@scoutless.app so we can investigate and take appropriate action, including deletion where required.

Robotics event records and recordings may nevertheless include minors. We handle that material for competition scouting purposes and accept privacy-related removal requests. Public availability does not remove privacy obligations. Older minors must meet the Service’s eligibility requirements; AI features may have stricter age restrictions. Parental permission does not override those restrictions.

We use measures intended to protect information, including authenticated account access and access restrictions. No storage or transmission system is completely secure. Report suspected security problems to help@scoutless.app.

Our providers may process information in countries other than yours. Where applicable law requires safeguards for international transfers, we will use the required safeguards, such as approved contractual protections, and provide information about them on request.

Where applicable data protection law requires a legal basis, we rely on providing requested services and administering accounts; legitimate interests in securing the Service, maintaining competition information, and supporting users, subject to balancing those interests against your rights; compliance with legal obligations; and consent where required. Where we rely on consent, you may withdraw it without affecting prior lawful processing. We do not use scouting outputs to make solely automated decisions about individuals that have legal or similarly significant effects.

We will update this Policy as our practices change and display the new effective date. For material changes, we will give appropriate notice through the Service or another suitable channel and obtain consent where required. New collection or use is subject to any notice and consent obligations that apply.

Website: https://scoutless.app Privacy and support contact: help@scoutless.app